Tips to improve your Business Writing

Why should you write in the first place? Because if you don’t communicate well, even if your business has world-changing ideas and expertise to share, no one will hear you out.

Every business has a story to tell, and good writing is all about articulating that story in words that resonate with your audience.

Writing is an art, but it’s also a skill that you can hone with the right practice and effort.

Getting straight to the point, these are some tips to write in a way that people can’t help but read on!

Source- Venngage

1. Clarity is the watchword

To write with clarity, you first need to organize your thoughts. Before you sit in front of that blank screen or notepad, know what you want to say. You don’t need to know everything you’re going to write, but you need to have a fair idea of what it is that you want to communicate and to whom.

Write for your readers. Once you’ve finished the first draft, read it back from their standpoint. Will they get the message effortlessly? Is your writing communicating the exact message you want to share?

If not, you know what to do. Edit out the parts that make your message appear vague or unambiguous.

2. Strive for Simplicity

Keep your writing simple and easy to comprehend. If you’re using way too much jargon or words your readers are not very familiar with, it will only yank them out of the entire reading experience.

There’s beauty in simplicity, and all the good writers understand that pompous writing serves no purpose.

Simplicity in writing is about cultivating sensitivity for your readers. You should know what to keep and what to leave out to make your business writing more effective.

Source- Moz

3. Purpose is the key

If you want to improve your business writing skills, you must start with a purpose. What’s your primary intent for whatever it is that you’re going to write? Do you want to inform your users, educate them? Or, do you want to inspire them, persuade them to buy a product, or take any desired action?

You should have a strong desire to connect with your audience. Each word in your writing should be meaningful. Each word should be there to serve a purpose.

When you edit your drafts, try to create a better experience for your readers by cutting out all the redundant words or sentences. This will make your write-up a feast to the eyes.

4. The two ‘E’s

Writing is so much about expression and evocativeness. Each writer has a different voice, a different way to express their worldview. It’s an art- how writers use words to bring out the exact emotions they want their readers to feel.

When someone reads what you’ve written, are they just reading the words for the sake of it? Or, are they more focused on the meaning and experience a strong emotion as they move to the next sentence?

It takes courage to put yourself out there, but it’s all worth it in the end. We all have something important to say; it’s time you get yourself heard.

Source- HubSpot

Bonus Point: Balance

There are a plethora of writing rules you need to stick to, such as correct grammar. But for the ones you can experiment with- strike a balance. It’s about knowing all the rules and using them, but also knowing when to break them.

Balance your writing like a chef balances ingredients in a delicacy, and a painter balances colors in a vibrant masterpiece.

Let your writing have a natural flow.

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